Description of processing
The following is a broad description of the way this The Halesworth and District Museum processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.
Reasons/purposes for processing information
We process personal information to enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; administer membership records; to fundraise and promote the interests of the charity; manage our volunteers; maintain our own accounts and records.
Type/classes of information processed
We process information relevant to the above reasons/purposes. This may include:
- personal details
- membership details
- goods and services
- financial details
- education and employment details
We also process sensitive classes of information relating to our volunteers that may include:
- physical or mental health details
- racial or ethnic origin
- religious or other beliefs of a similar nature
Who the information is processed about
We process personal information about:
- complainants, supporters
- advisers and representatives of other organisations
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themselves or with any other emergency contact given to us. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
- family, associates or representatives of the person whose personal data we are processing
CCTV for crime prevention
CCTV is used for maintaining the security of property and premises and for preventing and investigating crime, it may also capture images of volunteers when carrying out work duties. For these reasons the information processed may include visual images, personal appearance and behaviours. This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required this information is shared with the data subjects themselves, employees and agents, services providers, police forces and authorised agencies.
The personal information provided will be stored on a computer database of Museum Friends’ and Supporters details, and used for administration purposes by the Museum’s Trustees and the Museum’s Management Committee (the Halesworth & District Museum) and their appointed representatives.
It is used to send general information and news items about the Halesworth & District Museum and other relevant items.